How I Add Google Calendar Events From My WordPress Contact Form

Does keeping track of client appointments feel like a chore? If you’re manually copying details from your WordPress contact form into Google Calendar, then you know how quickly that time adds up.

Each booking means opening your inbox, transferring details, creating an event, and hoping nothing gets missed. Do that a few times a week, and suddenly you’re spending hours just managing your calendar.

The good news is you don’t have to do this yourself anymore.

I tested a few different methods and found that WPForms works best for any WordPress site. With its Google Calendar addon, new bookings can appear in your calendar automatically.

In this guide, I’ll show you how to connect Google Calendar with your WordPress contact form. This way, you can spend less time on busywork and more time serving your clients. 🗓️

Why Add Google Calendar Events From a WordPress Form?

Connecting your WordPress contact forms to Google Calendar saves time and reduces mistakes. Manual scheduling, on the other hand, is slow, error-prone, and costly.

Without automation, you may run into problems like:

• Missed follow-ups – A client fills out your WordPress form, but the request sits in your inbox until it’s too late to respond quickly.
• Double-bookings – It’s easy to forget about existing booking appointments when adding new ones by hand.
• Wasted time – Each booking takes 5–10 minutes to process (open the submission, copy details, create the event, set reminders). Multiply that by dozens of requests, and the hours add up fast.
• Poor team coordination – Without synced calendars, assistants or teammates might schedule meetings when you’re already busy.
• Inconsistent follow-ups – Forgetting to set reminders or send confirmation emails can lead to no-shows and a poor client experience.

All of this creates unnecessary stress and takes you away from what matters most – growing your business.

By connecting your forms directly to Google Calendar, new appointments are added automatically, your team stays aligned, and you can focus on serving clients instead of managing your schedule.

That being said, I’ll share how to easily create a Google Calendar event from your WordPress form entries.

Here’s a quick overview of all the topics I’ll cover in this guide:

• Step 1: Install WPForms Pro and the Google Calendar Addon
• Step 2: Connect WPForms to Your Google Account
• Step 3: Create a Form With Event Fields
• Step 4: Add a Google Calendar Connection to the Form
• Step 5: Configure Event Details and Field Mapping
• Step 6: Set Conditional Logic and Adjust Permissions (Optional)
• Step 7: Test Your Form and Calendar Integration
• Step 8: Add the Form to Your WordPress Website
• Bonus Step: Track Form Submissions in Google Analytics
• FAQs: Adding Google Calendar Events from Your Contact Form
• More Expert Guides for Using Calendars in WordPress

Let’s get started.

Step 1: Install WPForms Pro and the Google Calendar Addon

For this tutorial, we will be using WPForms, which is the best contact form builder for WordPress.

WPForms comes with AI tools and an intuitive drag-and-drop interface that lets you easily create any type of form. Plus, it has the Google Calendar addon, which lets you automatically send form submissions straight to your calendar without needing third-party tools.

It’s also our favorite form builder, and we have used it to create our contact form and run our annual reader surveys. For details about the plugin, you can see our extensive WPForms review.

First, let’s create a WPForms account. On the WPForms website, you can simply click the ‘Get WPForms Now’ button and follow the on-screen instructions.

Once you have finished signing up, copy your license key from your WPForms account.

Next, you’ll need to install the free WPForms plugin, which your Pro license will upgrade. In your WordPress dashboard, go to Plugins » Add New Plugin.

On the next screen, you can search for “WPForms” and click ‘Install Now’ on the search result.

Then, click the ‘Activate’ button when it appears.

For more details, see our step-by-step guide on how to install a WordPress plugin.

Upon activation, go to the WPForms » Settings page to enter your license key. You can find your license key in your account area on the WPForms website.

After WPForms Pro is installed and activated, navigate to WPForms » Addons from your WordPress admin area.

You’ll see a list of available addons that extend WPForms’ functionality.

From here, let’s look for “Google Calendar.” You can use the search feature to filter the Addon list.

In the Google Calendar box, go ahead and click the ‘Install Addon’ button.

The addon will download and activate automatically once the installation is complete.

You’ll know the addon is ready when you see it listed under your installed addons with an ‘Activated’ status.

Now, you’re ready to connect WPForms to your Google account.

Step 2: Connect WPForms to Your Google Account

To connect WPForms to your Google account, you can head over to WPForms » Settings » Integrations.

Let’s expand the ‘Google Calendar’ section from the integrations list.

Then, click the ‘Continue with Google’ button to start the connection process.

Next, you can select a Google account that has access to the calendar where you want events created. Google will then ask for permission to let WPForms create and manage calendar events on your behalf.

Click ‘Allow’ to grant these permissions (don’t worry – it’s safe, and this is necessary for the integration to work properly).

After you allow access, WPForms will take you back to the settings page.

You’ll see a ‘Connected’ status next to Google Calendar, which means the integration is active and ready to use.

Step 3: Create a Form With Event Fields

Now that your Google account is connected, you can build the contact form that will collect event details. If you already have a contact form set up, simply edit it by going to the WPForms » All Forms page, hovering over the form title, and clicking ‘Edit.’

Otherwise, you can head over to the WPForms » Add New page in your WordPress admin area to create a new form.

On the Setup page, you can go ahead and enter a name for your form.

This name is for your reference only, but using a descriptive one makes it easier to manage multiple forms.

For example, you could name it based on the service you offer, like “Bridal Fitting Appointment Form” or “Personal Training Service Booking Form.”

After that, you’ll choose how you’ll build your form.

WPForms gives you 3 easy ways to build forms: using a blank canvas, a template, or the AI Form Builder.

If you prefer to start from scratch, you’ll need to add specific fields that Google Calendar will recognize. The most important one is the Date/Time field for when the event should start and end.

And if you want to use WPForms AI, you can simply describe the form you need in plain English, and the AI will build it for you in seconds.

For this tutorial, though, I will show you the step-by-step process using a pre-made appointment / booking form template.

Most of these templates already include essential fields like Name, Email, Event Date, Start Time, and End Time that work perfectly with Google Calendar.

Just search for a template in the library and then click the ‘Use Template’ button. Here, I’ll use the ‘Bridal Fitting Appointment Form’ template.

This opens the drag-and-drop builder, where you can customize the template.

The form preview is on the right, and the editing options are on the left.

The default form setup works fine, but you may want to add a ‘Paragraph Text’ field so clients can share details about what they need to discuss.

To add it, simply drag the field from the left panel into the form preview.

Once added, you can move the field to the right spot – like just before the ‘Submit’ button.

Then, if you click on the field, you’ll see its customization panel, where you can:

• Edit the label – Replace ‘Paragraph Text’ with something specific, like “Tell us more about your request:”
• Add a description – Guide users on what to write, e.g., “Share any details or topics you’d like us to prepare for in advance.”
• Make the field required – Turn on the ‘Required’ toggle to ensure clients fill it out.

Here’s what it might look like in the form builder:

Now, the ‘Address’ field works well if you meet clients in person and need their location information in your calendar.

If not, then you can just remove this field using the red trash icon.

You can experiment in the form builder to create the form you need.

If you need help adding fields or setting up your form, check out our step-by-step guide to creating a contact form.

Once you’re happy with your setup, go ahead and save the form. You can always come back to make changes, but having the basic structure ready makes the next step much easier.

Step 4: Add a Google Calendar Connection to the Form

Now you need to tell your form to create Google Calendar events by connecting it to your Google account.

From the form builder, navigate to the Settings » Google Calendar and click the ‘Add New Connection’ button to get started.

A popup will appear asking you to create a connection nickname.

The nickname is for your reference, but you’ll want to choose something that makes sense for your workflow. This helps you identify different calendar connections if you use multiple forms with Google Calendar later.

For example, my nickname is Bridal Fitting Appointments. Click ‘OK’ to create the connection.

On the next screen, WPForms will ask you to choose the Google account and calendar to connect.

You can use the dropdown to make your selection.

By now, the connection is ready, but it won’t know what information to put in your calendar events yet. That’s what we’ll set up in the next step.

Step 5: Configure Event Details and Field Mapping

In this step, you’ll tell WPForms how to turn form submissions into Google Calendar events by mapping each form field to the corresponding event information.

After connecting your Google account and calendar, you’ll see several fields where you can configure the mapping.

Let’s start with the ‘Title’ field.

Here, you can either type in a static name like “New Client Appointment” or make it dynamic by using smart tags from your form fields. I prefer using dynamic tags, such as ‘Form Name’ and ‘Name,’ so each calendar event shows the form title and my client’s name.

To use a dynamic tag, you can click the tag button at the end of the field and select the one you want.

In the ‘Description’ field, you can add any information you want to appear in the calendar event.

For example, you can map this to your custom ‘Paragraph Text’ field if you added one in your form. This way, the client’s notes automatically show up in the event details.

After that, you’ll set up the location field.

If you have an ‘Address’ field in your WordPress form, you can map it here. Alternatively, you can enter static text like “Main Office” if your meetings always happen in your office.

The guest’s field is important for client communication. So, let’s map this to your ‘Email’ field.

This is a key step – Mapping the email field tells Google Calendar to automatically send an invitation to your client right after they submit the form, which helps reduce no-shows.

The next step is adding timing details.

You can map ‘Start Date & Time’ to the ‘Date / Time’ field on your form, and do the same for the end time if you collect that information. If you don’t have an end time field, you can set a fixed duration instead.

Finally, you can decide if this event should repeat.

This is perfect for consultations, therapy sessions, coaching, or anything that happens on a regular basis.

Click ‘Save’ at the top of the page to make sure WPForms stores your configuration.

Step 6: Set Conditional Logic and Adjust Permissions (Optional)

You can fine-tune how your calendar events work by adding conditional logic and adjusting permissions. These settings give you more control over when events are created and what guests can do with them.

Conditional logic lets you create events only when certain conditions are met. For example, you might only add events when a client selects a specific price range, service type, or appointment length.

To use this feature, simply click the toggle to turn on the ‘Enable Conditional Logic’ setting.

Then, set your conditions by choosing the form field, the condition (like is or is not), and the value that triggers event creation. You can add multiple conditions if needed.

In the ‘Permissions’ section, you can control what your guests can do with the calendar event. You can let them see the guest list, invite others, or change event details.

I usually leave ‘Allow guests to view the guest list’ unchecked to protect client privacy, but allow ‘Allow guests to invite others’ if they might bring a colleague or partner.

The ‘Allow guests to modify this event’ is something I typically leave disabled to maintain control over my schedule.

These settings help keep your calendar clean by adding only real appointments to Google Calendar.

Step 7: Test Your Form and Calendar Integration

Before going live with your form, you need to make sure everything works correctly. Testing prevents embarrassing situations where client bookings don’t show up in your calendar.

Save all your Google Calendar settings and use the ‘Preview’ feature in WPForms to test it.

On the preview page, you can fill out the form completely, including a date and time that’s coming up soon. This makes it easier to verify that the calendar event appears with the correct details.

For the ‘Email’ field, you’ll want to use an email address you can access so you can test how guest invitations are sent.

In addition, try purposely adding typos or leaving required fields blank to see how the form handles errors. This way, you can confirm that WPForms’ validation settings are working as expected.

With that done, you can hit ‘Submit.’

Next, you want to open your Google Calendar and look for the new event.

It should appear at the date and time you specified in the test submission, with all the details you mapped in the previous step.

Here, check that the event title, date, and time are correct. Also, open the event and confirm that the description (including the client’s notes) and location appear as you mapped them.

If anything looks wrong, you can go back to the field mapping settings in Step 5 to make adjustments.

You should also get a Google Calendar invitation by email. So, check the email you used when submitting the form to confirm that your clients will receive notifications too.

If everything looks good, your form is ready to create calendar events automatically from client submissions.

Step 8: Add the Form to Your WordPress Website

In this final step, you’ll add the form to your site.

From the form builder, simply click on the ‘Embed’ button in the form builder interface to start.

After that, you can just follow the prompt that asks you where you can add the form to your WordPress website.

You can choose to add your form to an existing page or a new one. For this tutorial, I’ll add it to a new page.

On the new popup, you can name your new page.

After that, just click the ‘Let’s Go!’ button.

This opens the block editor with your form already added.

From here, you can adjust the settings and customize the form’s look using the panel on the right.

Then, you can do one final check, and if everything looks good, go ahead and publish or update the page.

For step-by-step instructions, you can see our guide on how to embed WordPress forms.

Here’s what our appointment booking form looks like on our demo site:

Bonus Step: Track Form Submissions in Google Analytics

After connecting your contact form to Google Calendar, the next move is to track how well it’s performing.

Are people actually filling it out? Which traffic sources bring the most signups?

With WPForms and MonsterInsights, you can set up form tracking in just a few clicks. You’ll see detailed reports right inside your WordPress dashboard, including views, conversions, and referral sources for each form.

To learn more, follow our step-by-step guide on how to set up WordPress form tracking in Google Analytics.

FAQs: Adding Google Calendar Events from Your Contact Form

Still have questions? Here are some common questions about connecting WordPress forms to Google Calendar and how to make it work for your site:

Do I need the Pro version of WPForms for this to work?

Yes. The Google Calendar addon is only available in the WPForms Pro plan or higher.

Can I use a different WordPress form plugin?

Yes, some other form plugins also offer Google Calendar integrations or third-party addons. However, I recommend WPForms because it’s beginner-friendly, reliable, and has a dedicated Google Calendar addon that makes setup quick and seamless.

Can I connect my form to other calendar apps besides Google Calendar?

Yes. In addition to the Google Calendar addon, WPForms also offers a Sugar Calendar addon, which lets you create and manage events directly on your WordPress site.

For other calendar plugins like The Events Calendar, Calendly, or Zoho Calendar, you can use WPForms integrations with Zapier to connect them.

More Expert Guides for Using Calendars in WordPress

I hope this article helped you learn how to add Google Calendar events from your WordPress contact form.

You may also want to see some other guides related to calendars, events, and bookings in WordPress:

• How to Add a Hotel Room Booking System in WordPress
• How to Create a Simple Event Calendar with Sugar Calendar
• How to Add a Google Calendar in WordPress (Step by Step)
• How to Add Beautiful Event Timelines in WordPress
• Best WordPress Event Plugins Compared

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